Website Manager

Southcentral Soccer Alliance Alaska - Chugiak Soccer Club

Content



2010

 

AMENDED

 

BYLAWS

 

OF

 

CHUGIAK SOCCER CLUB, INC.

 

ARTICLE I

NAME

 

        The name of this organization shall be the Chugiak Soccer Club, Inc.

 

ARTICLE II

PURPOSE

 

        The purpose of this organization shall be:  to foster, develop and promote competitive youth soccer within the Anchorage Bowl and Matanuska-Susitna area; to sanction, authorize, and promote youth competitive soccer activities; to establish rules and regulations governing activities;  to engage in activity or enterprise that will be beneficial to the members;  and to cooperate with any organization with common goals and interests.

 

ARTICLE III

POLICIES

 

        Section 1.  The Chugiak Soccer Club, Inc. shall be a nonprofit organization incorporated in the State of Alaska.

 

        Section 2.  Affiliation.  This organization may affiliate with and comply with the US Youth Soccer Association (USYA), the US Soccer Federation (USSF), Alaska State Youth Soccer (ASYS) or other separate entities or affiliations adopted by the CSC Board of Directors.  CSC may also affiliate with CYSA or any other recreational organization.

        Section 3.  No part of the net earnings of the organization shall inure to the benefit of or be distributed to its members, board of directors, officers, or other private persons except that it may pay reasonable compensation for services rendered and make payments and distributions in the furtherance of its purposes.

 

        Section 4.  The organization may engage in any incidental or reasonably necessary lawful activities to achieve its purposes including those conferred upon nonprofit corporations under the laws of the State of Alaska.

 

        Section 5.  The fiscal year for this organization shall be January 1st – December 31st.  The seasonal year for the organization shall begin September 1st and end on August 31st the following year.

 

        Section 6.  Contracts which bind the organization shall be made only upon such terms and conditions as the board shall direct.  The board may delegate its contracting authority to such agents as it authorizes.  The board may employ staff and shall define its duties.

 

        Section 7.  All funds of the corporation shall be deposited from time to time to the credit of the corporation in such bank, trust company or other depository as the board of directors may select.

 

        Section 8.  All revenues shall be devoted to the general purpose of the corporation.

 

        Section 9.  Public statements on behalf of the corporation shall be issued only upon specific authorization by a majority of the board.  Such authorization may be given by a telephone canvass, at regular or special board meetings, or by the membership at regular or special meetings.


 

ARTICLE IV

MEMBERSHIP

 

        Every family living in a common household, which has a girl or boy participating in the organization’s programs will be a member of the organization.  Each coach, volunteer and family will have one vote, which may be exercised at the Annual General Meeting.  Coaches and other volunteers who do not have a vote as a family, whose participation has Board approval, shall also be considered members and may exercise one vote at the Annual General Meeting.

 

ARTICLE V

DIRECTORS

 

        Section 1.  Authority to administer the affairs of the corporation shall be vested in the board of directors, which may delegate its responsibilities to the officers, and committees.

 

        Section 2.  Directors shall be members in good standing.  There shall be no less than seven (7) directors.  Six directors shall be elected for a two year term and one director shall be elected for a one year term.  Three of the directors serving two year terms shall be elected in even years and three directors serving two year terms will be elected in odd years.  Each director elected for a two year term will serve a specific officer position.

 

        Section 3.  Election of directors.  A thirty (30) day written or published notice stating the date and place of the election shall be sent to all members entitled to vote in the election.

 

        Section 4.  A resignation of a director shall be sent to the president who shall present it to the board of directors for action.  Resignations are effective when accepted by the board of directors.

 

        Section 5.  If a board member misses three consecutive board meetings without reasonable excuse, that directorship will be declared vacant.  A director may be removed by majority vote of the board upon its determination that the best interest of the corporation would be served by removal.  Vacancies on the board shall be filled from the membership for the unexpired term by a majority vote of the remaining directors.

 

        Section 6.  Nomination committee will present a slate of nominees for the board and nominations for directors shall be made from the floor at the Annual General Meeting.

 

        Section 7.  Regular meetings of the board of directors shall be held no less than once a month at a place and time designated by the board.  Special meetings may be called upon reasonable notice by the President or in the President’s absence by the Secretary.  A special meeting shall be called upon the request of five directors.

 

        Section 8.  Potential conflicts of interest must be presented to the Board at the time which they become apparent to the Officer or Director.  For an affected Director to participate or continue to participate in any Club roles when a conflict or potential conflict of interest is disclosed shall require approval of a two-thirds (2/3) majority of the Directors eligible to vote, excluding the affected Director.

 

ARTICLE VI

OFFICERS

 

        Section 1.  The officers of the organization shall be a President, Vice-President, Secretary, Treasurer, Registrar and Director of Coaching.  Each officer shall be a member in good standing and member of the board of directors.  The officers of the organization shall be officers of the board of directors.

 

        Section 2.  All officers including the President shall be nominated and elected by the membership at the Annual General Meeting and serve until their successors are duly elected.

 

        Section 3.  In case of a vacancy in the office of President, the Vice-President shall become President.  Vacancies on the other offices shall be filled from the board of directors by a majority vote at a regular or special meeting of the board called for that purpose.

 

        Section 4.  Duties of the Directors serving in above listed positions.

 

        (1)  President.  The President shall:

 

        A.  Serve as chairperson of all meetings of the board of directors and the Annual General Meeting.

 

        B.  Establish committees and appoint coordinators to administer and manage the programs for this organization subject to the approval of the majority of Board of Directors.

 

        C.  The President shall serve as the general representative of this organization in all matters, including liaison to all affiliates.  The President may delegate this responsibility.

 

        D.  The President is a member ex officio of all committees.

 

        E.  The President shall be elected to a two year term, in odd years.

 

        (2)  Vice President.  In the absence of the President, the Vice President shall preside at all meetings of the Board of Directors and is a member of all committees.  The Vice President shall familiarize him or herself with the duties of the President.  The Vice President shall be called upon to represent CSC at functions of the CSC affiliates.  The Vice President is elected to a two year term in even years.

 

        (3)  Secretary.  The Secretary shall attend to and be custodian of all records and correspondence, and publish all meeting minutes and give proper notice of all meetings.  Secretary shall be elected to a two year term in odd years.

 

        (4)  Treasurer.  The Treasurer shall be responsible for collection and disbursement of all funds and for maintaining current, accurate records of all financial transactions.  The Treasurer shall provide the board with a financial report at each meeting of the board or more frequently as the President may direct.  The Treasurer is responsible for assuring that all taxes and reports are paid and filed.  Such reports shall include state and federal taxes, payroll reports, 1099’s and filings with all state and federal administrative agencies.  Treasurer shall be elected to a two year term in odd years.

 

        (5)  Registrar.  The Registrar shall keep current accurate records of players and fees, and submit rosters and registration forms to administrative agencies.  The Registrar shall be responsible for the USYSA and ASYSA affiliation procedures, team rosters, and assisting teams with filing travel papers for traveling teams.  He/she will also be responsible for the manufacturing of individual USYSA player passes and the preparation of team credentials.  Registrar shall be elected to a two year term in even years.

 

        (6)  Director of Coaching.  The Director of Coaching shall be the primary person to oversee the screening, training, recommendations, appraisal, and advising the CSC coaches.  The Director of Coaching shall also advise the board as to any and all soccer equipment and supplies necessary to equip team coaches and their players.  Director of Coaching shall be elected to a two year term in odd years.

 

ARTICLE VII

COMMITTEES AND ELECTED COORDINATORS

 

        Section 1.  Standing Committee.  There shall be three standing committees appointed from the membership by the president for a term corresponding to the term of the appointed officer.

 

        Section 2.  Executive committee shall consist of the President, Vice-President, Secretary, and Treasurer.  It shall have the same power and authority as the board of directors except that it may not authorize any non-budgeted expenditure in excess of $500 unless specifically authorized by the membership or the board.  Meetings of the Executive Committee may be in person or by telephone.  Meetings are called by the President, or by three members of the committee.  A quorum shall consist of three members.

 

        Section 3.  The Finance/Budget Committee shall consist of the Treasurer and at least two members appointed by the President.  It shall prepare and submit an annual budget to the board of directors no later than its first year meeting.

 

        Section 4.  Nominations Committee shall be comprised of three members, one of which shall be a board member.  The Nomination Committee shall publish a list of nominees for vacant directorship no later than thirty (30) days prior to the annual meeting.

 

        Section 5.  The Board may also establish such other committees as are necessary to administer the organization such as fund raising, fields, bylaws and newsletter comprised of no less than two members, one of which shall be a board member.

 

        Section 6.  Discipline and Protest Committee shall be responsible for the timely review of and ruling on any matters pertaining to violation of the Club’s or any affiliated soccer organization’s Code of Conduct, rules or regulations, violations of Club policies and any formal complaints against a Member of the Club.

 

                  Subsection 1: Discipline Action against Officers or Directors

 

Any Officer or Director is subject to removal from office after three (3) consecutive absences from Regular and Special meetings of the Board or for gross neglect of assigned duties, or for gross misconduct.  The D&P Committee shall review the case and make a recommendation to the Board for removal from the office.  Removal from the Board shall be by a two-thirds (2/3) majority of the Directors eligible to vote, excluding the affected member, after a recommendation is received from the D&P Committee.

 

                  Subsection 2: Discipline Action against Coaches and Other Members

 

Any coach, player, parent or other Member whose actions are determined not to be in accord with the Club’s purpose and objectives as set forth in the Club’s Constitution, By-Laws, Code of Conduct, rules and operating policies shall be subject to disciplinary action.  Any such action shall be determined either by: (1) the Club’s operating policies; or (2) by majority of the members of the D&P Committee after notice and a hearing before the D&P Committee.

 

The D&P Committee shall hear any case involving removal of a Member from the Club and any Member’s appeal of an operating policy action.

 

                  Subsection 3: Notification of Hearing

 

Anyone subject to a hearing before the D&P Committee shall be notified in writing at least five (3) days prior to the hearing and shall be permitted to be heard by the D&P Committee.

 

                  Subsection 4: Right of Appeal of D&P Committee Rulings

 

The D&P Committee will inform the individual involved in a hearing the results of the hearing within forty-eight (48) hours of the completion of the hearing.  The individual then has forty-eight (48) hours to inform the Board of Directors that an appeal is requested.  The Board of Directors shall hold a special Meeting within five (5) days to hear such appeal.  The decision of the Board will be Final.


 

ARTICLE VIII

QUORUM

 

        Section 1.  A quorum for all meetings of the membership shall be the number of members in good standing present in person. 

 

        Section 2.  A quorum for all meetings of the board of directors shall be fifty one percent (51%) of the number of filled directorships.  If the filled positions total an odd number the quorum will be determined by rounding up to the next number above fifty percent (50%)

 

ARTICLE IX

ANNUAL GENERAL MEETING

 

        Section 1.  The Annual General Meeting shall be held at the end of each seasonal year no later than October 31st.  Written or published notice of the meeting shall be given to the membership no less than thirty (30) days prior to the meeting.

 

        Section 2.  The order of business at the Annual General Meeting of the members shall be as follows:

 

        1.  Proof of notice of meeting or waiver of notice;

        2.  Reading minutes of preceding meeting;

        3.  Approval of amendment to Bylaws;

        4.  Report of Officers;

        5.  Report of Committees;

        6.  Report of scheduler and Registrar;

        7.  Unfinished business;

        8.  New business;

        9.  Election of new directors;

        10.  Election of new officers.


 

ARTICLE X

NOTICE AND WAIVER

 

        Section 1.  Attendance of a director at a meeting shall constitute a waiver of notice of such meeting except where such attendance is for the express purpose of objecting to transaction of any business because the meeting is not lawfully called or convened.

 

        Section 2.  Whenever notice is required to be given under the provisions of the statutes, the Article of Incorporation, or these bylaws, a waiver thereof in writing, signed by the person entitled to notice either before or after the time stated therein, shall be deemed equivalent to the giving of such notice.

 

ARTICLE XI

DISSOLUTION

 

        Should Chugiak Soccer Inc. cease to function, any assets in excess of liability shall be liquidated and the net proceeds distributed to Chugiak Youth Sports Inc. or other appropriate non-profit corporation situated in the Chugiak/Eagle River area.

 

ARTICLE XII

AMENDMENTS

 

        These bylaws may be amended by majority vote of the members in attendance at the Annual General meeting.  Proposed bylaw amendments shall be submitted in writing to the Secretary no less that forty five (45) days prior to the Annual General Meeting, who shall publish the proposed bylaw changes to the membership no less than thirty (30) days before the annual meeting.

 

ARTICLE XIII

PARLIAMENTARIAN AUTHORITY

 

        The rules contained in Robert’s (revised) Rules of Order shall govern the cooperation in all meetings to which they are applicable provided that they are not inconsistent with these bylaws or the corporation laws of the State of Alaska.

 

ARTICLE XIX

TRANSITION

 

        At the Annual General Meeting where these bylaw changes are adopted, the President shall be elected for a one (1) year term.  At the Annual General Meeting in the year after adoption of these bylaw changes, the President shall be elected to serve a regular two (2) year term. This provision shall automatically be deleted from the bylaws at the Annual General Meeting held year two after adoption of this bylaw change.

 

 

 

Signed October 2010

        

Contact

Southcentral Soccer Alliance Alaska - Chugiak Soccer Club

PO. Box 773082 
Eagle River, Alaska 99577

Email: [email protected]

Contact Us

Southcentral Soccer Alliance Alaska - Chugiak Soccer Club

PO. Box 773082 
Eagle River, Alaska 99577

Email: [email protected]

Copyright © 2019 Southcentral Soccer Alliance Alaska  |  Privacy Statement |  Terms Of Use |  License Agreement |  Children's Privacy Policy  Log In